Sentry File Product Information
Product Overview
Advent eDocs is a document management system designed to help organizations capture, organize, find, and manage business documents in a centralized digital environment.
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Capture paper and electronic documents into a single system
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Index documents with meaningful information for easy retrieval
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Search for documents using indexed data or document content
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Manage access and control how documents are used and shared
Features
Document Management
Document management is designed to help organizations move from paper-based records to a centralized, searchable digital library.
Paper documents can be digitized and stored electronically, making them easier to organize, retrieve, and protect. Once documents are in digital form, they can be accessed by authorized users, backed up for disaster recovery purposes, and shared without the limitations of physical files.
Digital document management also improves day-to-day productivity. Documents are no longer misplaced, multiple users can access the same information at the same time, and staff can retrieve what they need without searching through filing cabinets.
For organizations with remote or distributed teams, document management allows secure access to information from outside the office, whether through the internet or a private network connection.
Design Principles
New generation of business software
Advent eDocs is pioneering a new generation of business software that offers unparalleled value by:
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Minimizing the complexity of the software to ensure that staff require only minimal training.
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Using only standards-based technologies to ensure that your data is always accessible no matter how future technologies change.
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Reducing the client workstation requirements to ensure that you extend the lifespan of your current technology investment.
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Simplified "server-based" licensing ensures that as your organizations grows you won't incur additional software costs.
These concepts will ensure that Advent eDocs offers the lowest total cost of ownership of any software package your organization uses.
Minimized complexity
Advent eDocs is designed to be "as easy as possible". This concept means each user, based on their rights profile, is only displayed interface items for features that they require. This keeps the interface clean from any items that are not required and can be customized on a user or group level.
Standards-based technologies
Advent eDocs is a completely non-proprietary system. This means that the application conforms to industry standards. This is crucial for businesses in the new economy. Information must be accessible no matter how future technologies change. With Advent eDocs, rest assured that your data is always YOUR data.
Reduced workstation requirements
Advent eDocs requires no additional software to be installed on your staff workstations. We use the existing software that you already have such as your Web Browser and your PDF Viewer. This lessens the stress on your existing technology and extends its lifespan.
Server-based licensing
Typically, software is licensed on a per-user or client basis. This means that each person that uses the software requires a separate license. Advent eDocs however is sold on a per-server basis. You can install Advent eDocs on one computer in your organization and allow virtually unlimited number of users to connect from their workstations. No additional licenses are required.
OCR Capture & Indexing Automation
Technical Explaination
Advent eDocs is a web-based document management system built on Microsoft technologies and designed for centralized deployment and administration.
Learn more about technical architecture and deployment.
